June 10, 2025 - News

As Windows 10 support draws to a close in October 2025, businesses need to start planning for the future. If you’re currently using Windows 10, you’re certainly not alone – recent research shows that 53% of businesses are still using the software.

However, with Microsoft ending security updates and technical support, staying on Windows 10 could leave you open to new risks and disruptions.

To help you navigate the process, we’ve explained why upgrading to Windows 11 is important for your business’s security, productivity and bottom line. 

We’ve also included a straightforward, step-by-step guide to make the upgrade as seamless as possible.

Windows 11 Upgrade: 7 Reasons Why Your Business Can’t Afford to Wait

With Windows 10 support ending soon, now’s the time to act. If you’re wondering why the upgrade is urgent, here are eight reasons that outline exactly why. 

1. Better protection against cyber threats
   As you’ll have seen from all of the recent cyber attacks, cybercrime is a growing concern for UK businesses. In fact, the UK Government’s Cyber Security Breaches Survey 2024 uncovered that around 50% of businesses reported a cyber incident in the past year.
   Luckily for Windows 11 users, they have access to advanced security features, including hardware-based protections and built-in ransomware defence. So much so that organisations that have migrated to Windows 11 Pro have reported a notable reduction in security incidents, with some even witnessing a 58% drop.
2. Lower power consumption and fewer IT headaches
   Keeping office devices running smoothly and efficiently is a constant challenge, especially with rising energy costs and the ongoing demand for IT support. Windows 11 is designed to help businesses on both fronts.Thanks to improved management tools and automated updates, upgrading to Windows 11 can significantly cut down on power usage and reduce the number of IT support hours needed. For example, the new Energy Saver feature can extend battery life and lower overall energy draw, delivering real savings for offices running multiple devices. Some users have reported battery life improvements of up to 14%, while streamlined updates and troubleshooting tools mean fewer calls to IT support and less downtime.
3. Improved team productivity
   Similarly, UK businesses have reported productivity improvements of approximately 42% after upgrading to Windows 11. This is due to the software’s faster boot times and smoother multitasking, allowing them to switch between tasks without the frustration that can come with Windows 10.
4. Easier compliance with industry regulations
   If your business operates in regulated sectors, such as finance, healthcare, or legal, you’ll already understand how important it is to stay on top of data protection. Windows 11 is designed with this in mind, offering robust encryption and advanced identity management tools that help ensure ongoing compliance with UK and EU standards, including GDPR.
5. Avoiding the rising cost of extended support
   After October 2025, Microsoft will only offer paid extended security updates for Windows 10, starting at £23 per device and increasing each year. For a company with 50 employees, that’s £1,150 in the first year alone.
   Upgrading to Windows 11 now means you can avoid these escalating costs and benefit from ongoing, included updates and support.
6. Seamless compatibility with future tools
   As technology moves forward, the latest business software and hardware are designed with Windows 11 in mind. Upgrading means your team can use new tools and applications right away, without the compatibility headaches that often come with older systems.
   For instance, essential business apps like Microsoft Office and Teams run even more smoothly on Windows 11. You’ll also benefit from built-in AI features, such as Copilot for Windows, which helps automate tasks and boost productivity with smart suggestions. Plus, new productivity tools and cloud integrations make collaboration easier than ever. Sticking with Windows 10 could mean running into problems as software providers shift their focus, leading to frustrating delays and extra IT support, adding to your business costs.
7. Stronger return-on-investment
   While there’s an initial outlay for upgrading hardware or training staff, the long-term return on investment is significant. Some UK organisations have reported a 250% return on investment over three years, thanks to improved productivity, fewer security incidents, and lower IT costs. That makes upgrading a sound financial decision for any business looking to modernise.

A Step-by-Step Guide to Switching to Windows 11

Upgrading to Windows 11 isn’t just about updating your technology, it’s a smart move that boosts your business’s security, efficiency, and profitability. 

Here’s how to make the switch with confidence.

1. Assess your hardware compatibility
   Start by checking which of your devices are ready for Windows 11. You can do this by using Microsoft’s PC Health Check tool. It will quickly tell you if your computer meets the requirements for TPM 2.0, Secure Boot, and sufficient processing power. If your current hardware isn’t compatible, you should consider upgrading your device for all of the previous benefits mentioned above.
2. Back up all critical data
   To protect your business from data loss, it’s important that you back up every important file and application. You can use cloud solutions like OneDrive or SharePoint, or store your data on external drives. Also, don’t forget to test your backup and restore process, so you can be sure everything can be recovered if needed.
3. Pilot the upgrade with a test group
   Don’t rush the rollout. Begin by upgrading a small group of devices, ideally those used by your IT team or a department that can provide feedback. This way, you can catch and sort out any issues with your main business applications and hardware before rolling out Windows 11 across the whole company.
4. Prepare and train your team
   Windows 11 brings a refreshed interface and new features. Make the transition smooth by offering clear, straightforward training or quick reference guides to help your staff get up to speed. Ensure everyone knows who to turn to for support, and encourage open communication so your team can share any challenges they face along the way.
5. Roll out Windows 11 across your business
   Once your pilot is successful, proceed with upgrading the rest of your devices. If you’re not confident handling the upgrade in-house, partner with a trusted IT provider, such as ourselves, to manage the process. A phased rollout will minimise disruption and ensure a seamless experience for your entire company.
6. Monitor, support and optimise
   After the upgrade, keep a close eye on your systems and gather feedback from your staff. Address any concerns promptly and continue to offer support as your team settles into the new environment. This proactive approach will help you get the most from Windows 11.

Extra support for a smooth transition

As businesses look to upgrade to Windows 11, having the right support is key to a smooth transition. FLR Spectron offers tailored solutions for businesses of all sizes, helping to manage the shift with minimal disruption and maximum security.

Whether you want to upgrade your devices, integrate Windows 11’s new features, or ensure your team is trained on the latest tools, get in touch – we’ll help you navigate the changes with confidence.